Admin Assistant - CFO / Finance team - PepsiCo - Dubai

Our commitment to creating the best consumer products begins with our people.

Based at our head office in Dubai this role provides administrative support to the Senior Vice President & CFO MENA Region and members of the Finance team. You will be expected to perform daily administrative duties and ad hoc tasks upon request with a high degree of professionalism and confidentiality.

Key accountabilities for the role include:

• Provide administrative and office support activities for the team (duties may include fielding telephone calls, receiving and directing visitors, word processing, creating/editing spreadsheets and presentations, and filing).
  


• Coordinate travel as needed (booking flights, processing visas, hotel bookings, transportation, etc…)
  


• Manage and administer Travel & Entertainment expense reporting, including the processing of invoices accordingly.
  


• Process the invoices and purchase orders in a timely manner.
  


• Assist with calendar management for the team leaders as required (schedule meetings and making sure the managers’ calendars are up to date.
  


• Organise meetings (internally and externally), assemble meeting material as required and make sure they run smoothly.
  


• Occasional department/team event organisation.
  


• Preparing reports.
  


• Responsible for the collection and distribution of mail for the team.
  


• Maintain confidentiality and professionalism in the handling of sensitive and confidential information and documents.
  


• Complete all ad hoc duties and tasks as assigned.
  


• Work well with all levels of internal management and staff, outside clients and vendors.
  

Skills, Knowledge and Experience Requirements:

• At least 3 years of prior administrative work experience within a professional work environment. Experience supporting senior executives is desirable
  


• Experience of providing administrative support to multiple stakeholders.
  


• Polished communication and interpersonal skills with proven ability to effectively communicate at all levels within the organization.
  


• Good written and spoken English.
  


• Possess excellent administrative and organizational skills.
  


• Proficiency in full Microsoft suite of products: Word, Excel, PowerPoint, Outlook (Requires strong computer and Internet research skills).
  


• Strong team player.
  


• Attention to details.
  


• Maintain utmost confidentiality at all times.
  


• Be able to handle high volume workload with tight deadlines.
  


• Flexible with working hours.
  

Apply now and our recruitment team will be in contact!

Our Commitment is to deliver Sustained Growth through Empowered People acting with Responsibility and Trust.

Job Ref: 94558BR