Secretary - EduHub - Dubai

Secretary

prepare and manage correspondence, reports and documents

organize and coordinate meetings, conferences arrangements

take, type and distribute minutes of meetings

implement and maintain office systems

maintain schedules and calendars

arrange and confirm appointments

organize internal and external events

handle incoming mail and other material

set up and maintain filing systems

set up work procedures

collate information

maintain databases

communicate verbally and in writing to answer inquiries and provide information

liaison with internal and external contacts

coordinate the flow of information both internally and externally

operate office equipment

manage office space

answer telephone, screen and direct calls

take and relay messages

provide information to callers

greet persons entering the ELC

direct persons to correct destination

deal with queries from the public and customers

ensures knowledge of staff movements in and out of organization

general administrative and clerical support

prepare letters and documents

receive and sort mail and deliveries

schedule appointments

maintain appointment diary either manually or electronically

organize meetings

Maintains and respects confidentiality of children and ELC personnel information;

Serves as secretary to the principal and the manager; provides information; prepares correspondences and related matters; prepares and maintains files and records; assists teachers and parents.

Receives and greets persons or groups calling on guidance department staff; answers telephones, provides information, takes and dispatches messages, as needed;

Searches microfiche files;

Registers new students/withdraws students and notifies the bus driver and assistant

Enters data for new and previous students;

Maintains diplomas for regular school term and summer school;

Prepares and sends transcripts to , employers, and to schools for transfer students;

Obtains transcripts for new/transfer students;

Updates demographic data in computer database;

Checks and reviews a variety of data for accuracy, completeness, and conformance to established standards and procedures;

Requests records, as needed;

Maintains records and generates reports, as requested

Operates standard office equipment to include, word-processing, and data processing equipment, copiers, laminators, etc.;

Handles a variety of routine technical and administrative assignments;

Takes all necessary and reasonable precautions to protect children, equipment, materials, and facilities;

Complies with and supports ELC and division regulations and policies

Performs related tasks as assigned by administrator(s) in accordance with the nursery/policies and practices.